applications for fete in the park

Petworth and District Community Association

applications

Please read below for all details pertaining being a part of this years Fete in the Park.

For further queries we can be contacted on feteinthepark@petworthcommunity.org

The Fete in the Park is a volunteer run and free community event aimed at bringing together the communities in the Petworth area and welcoming visitors from beyond.    It provides an opportunity for charities and community groups to raise funds and promote their activities against a background of a broad range of commercial and craft stalls and a day of fun packed entertainment.  

We expect around 3,000 people to attend through the day, with a real buzz from well before the event starts at noon, right through to the evening concert that ends at 8.00pm.

We look forward to receiving your application to attend.  

Catering:   Please note that the Fete in the Park management team are careful to ensure a balance in the range and number of catering stalls and outlets that attend the event.  This benefits both our visitors and traders.  If you are a caterer interested in attending the Fete in the Park, please complete this Expression of Interest-Catering form.

Charges for stalls etc
In order to help with the considerable cost of holding the Fete in the Park, we apply
the following charges:
Normal pitch size will be 4.50 x 4.50 metres (approx. 15 x 15ft) to take 3.00 x 3.00
metres (10 x 10 foot) gazebos. You are requested to keep within your allocated
space.
Stall holders are expected to provide their own gazebos and tables etc. We also
request that you remove your vehicle to the designated parking area.
Thank you for your cooperation with this
Charities and local community groups
10% of total takings (We will not insist on this if less than £50 is raised)
Commercial and craft
£55.00 per single pitch for 3.00 x 3.00 m gazebo
£95.00 for a double pitch for 3.00 x 6.00 m gazebo
To be paid before the event and nonreturnable.
Statutory (public) Authorities promotion only
£25.00 per pitch
To be paid before the event and nonreturnable.
Larger pitches and caterers
These will be agreed on an individual basis.
BACS: P&DCA: Sort code: 40 36 18 Account: 31094238
We prefer payments via BACs, but if this is not possible please make cheques
payable to: P&DCA and send to: 3 Pound Close, Petworth, GU28 0H

Please visit the relevant page and complete the application form including all the required documentation and agreement that you have read and agreed to the terms and conditions set out on this page.

Before completing your application please ensure you have read and agree to the terms and conditions both from the National Trust (view here >) and our privacy & cookie policies (view here >). You will need to ensure your risk assessment is completed and all copies of insurances/other requested information are attached to the form. Your application will not be processed until we have all information.

Should you have any issues uploading documents via the form then please send them separately together with your company name to feteinthepark@petworthcommunity.org

 

Other stipulations (where applicable)

  • We expect stall holders to bring their own coverings and seating etc.
  • Wifi is not available in Petworth Park so any credit/debit machines will need to
    work on mobile phone signal.
  • BBQs and similar are not permitted in Petworth Park. Catering outlets will need to work within agreed guidelines.
  • The organising committee will have the final say on the appropriateness and
    feasibility of the suggested stall or activities.

The National Trust

Terms and conditions can be read here >

The conditions of our agreement with the National Trust are a lot more rigorous this year than previously.     

Petworth Park is now subject to a Higher Level Stewardship agreement with Natural England and this involves strict standards – if these are broken there are heavy financial implications for the National Trust.

The most important of these for your attention are:

  • Do not pollute the ground or watercourses
    • Drip trays/matting must be employed under any generators and vehicles known to leak oils.
    • Waste water must not be disposed of into water courses; it should be stored and removed from site (Advice from NT staff).
    • Catering outlets must not dispose of used cooking materials (oils) in the grounds.
    • Any ashes must be removed from the site.

We will be providing containers on site for waste water and request that you ensure your staff use these.

There is also no drinking water available on site – please bring your own.  We will have a bowser with a limited quantity of clean water, but this will not be suitable for drinking.

Another stipulation is that the concert ends sharp at 8.00pm and all visitors leave the park by 8.30pm.   We therefore request that you stop selling by 7.40pm. 

In order to satisfy our own insurance and legal requirements, and those of the
National Trust, we require that you supply the following information as requested on
the application above:
Public Liability Insurance Certificates

Risk Assessments
Food Hygiene Certificates etc – where applicable
We will not accept your booking unless you do so. In some circumstances, we may
need to share this and other details, electronically, with the National Trust.

Payment can be made via

BACS:

P&DCA: sort code – 40-36-18 Account number – 31094238

Please add your trading name as reference.

Cheque:

Payable to P&DCA sent to 3 Pound Close, Petworth, GU28 0HX.

Please add your trading name to the back of the cheque for reference.

Please contact us if you have any concerns or questions. 

E: feteinthepark@petworthcommunity.org

Vikki Wood: 07825 185 880

Jo Collis: 07774 712 187

Marie Diaper: 07584 855 860

Tony Sneller: 07860 186 847

volunteer or join us!